Office & HR Coordinator

Your mission

As our Office and HR Coordinator you will support our growing team in Poznań. You will play a key role in making Tellent a great place to work for our valued employees as this role combines day-to-day office operations, HR coordination, event planning, and employee experience initiatives, all aimed at creating an efficient, welcoming, and fun workplace. You’ll be based in our Poznań office at least four days per week, supporting both local needs and collaborating with global teams across Europe.

If you're proactive, organized, and thrive in a fast-paced, people-focused environment, we want to hear from you!

About the Team

As our Office & HR Coordinator, you will report to the PeopleOps Specialist based in Poznan and be part of the global PeopleTeam (11) consisting of HR and TA professionals. Our team mission is to set our people and the company up for success and we strongly believe that we are on the right track to set up a strong culture and a great team here at Tellent!

Your 12-month journey

First 3 months: You will spend focusing on learning everything there is to know about Tellent: understand the business, our structure and setup, our processes, the teams, the product, customers and more.The aim is for you to feel comfortable with you day-to-day tasks by that time.

After 6 months: You are fully ramped up. You’ll have set up the role and will have started working out processes. Furthermore, you’ll be mapping out the challenges, and you’ll be improving and optimizing processes. You’ll be fully owning everything about our office in Poland. You’ll also be able to show us your incredible creative and organising skills.

After 12 months: You’ll have mastered your role and have absolute freedom to do whatever you think is the best for this role.

What you’ll be doing

• Oversee daily office operations, supplies, and vendor relationships

• Support onboarding, and offboarding processes

• Maintain accurate HR records and assist with payroll preparation

• Organize local team events and co-manage the global events calendar in coordination with Paris and Amsterdam office managers

• Lead employee experience initiatives including employee gifts, swag, and celebrations

• Handle equipment logistics for new hires and leavers

• Provide general admin support to HR

• Foster a positive, engaging, and inclusive workplace culture

What you’ll bring to the team

• 2+ years experience in office management, office assistant, or similar role

• 1+ years experience in HR administration is a preference

• Highly organized with exceptional attention to detail

• A genuine passion for event planning and creating great employee experiences

• Strong sense of ownership and accountability in managing tasks and projects

• Energetic, proactive, and solution-oriented approach

• Proficient with G-Suite, Slack, MS Office, and similar tools

• Fluent in Polish and English (at least B2) with a friendly and approachable communication style

• Proven ability to get things done, even in a fast-paced or changing environment

• A team player who enjoys collaborating across departments and cultures

• Living in or near Poznań, with flexibility to be in the office 4 days a week

Recruitment Steps 🚀

• Talent Acquisition Interview (up to 45 minutes) in English

• Hiring Manager Interview (up to 60 minutes) in Polish

• Team Interview (up to 60 minutes) in English

Why Tellent 💜

• A chance to be part of and to shape one of the hottest, most ambitious scale-ups in Europe

• The salary for this role is between 7,000 to 8,500 PLN gross per month

• Great offices and locations in Poznań, Wrocław & Krakow

• Working within an international, friendly team that truly values your contribution

• 26 paid holiday days on employee contract + 2 wellbeing days in 2025

• €1000 of training budget per year to keep you sharp and in tune with trends + 2 days learning days

• €500 travel budget to visit your colleagues in Amsterdam or France

• €200 home office budget + work from home allowance

• Work from anywhere for 4 weeks a year

• MacBook + displays, alongside all the tools you need to succeed

• Travel reimbursement, and Wellness perks

• Fitness card (Multisport)

• Private health care (LuxMed)

• We’ll save you the startup pitch of Friday beers, and ping-pong. Visit our Instagram to check us out: https://www.instagram.com/tellenthq

About Tellent

Tellent, a premier Talent Management Suite, enables People teams to improve the full employee lifecycle with a cutting-edge Applicant Tracking System, Human Resources Information System, and Performance Management Software – all in one place.

With 300+ talented employees operating from six global locations, we've empowered over 7,000 organizations across 100+ countries with our leading HR tech solutions – Recruitee, KiwiHR, and Javelo. We have a growing network of over 300 partners, all committed to one vision: guiding all People leaders to create a better world of work.

Have we caught your attention? ⚡️

If you’d like to be part of this incredible journey, please apply directly - we're looking forward to speaking to you!

Tellent is an Equal Opportunity Employer. We celebrate diversity and welcome applications from underrepresented groups and encourage people of all backgrounds to apply. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, neurodiversity, or status as an individual with a disability.